The website for Seeca Artists is www.seeca.co.uk. We are committed to protecting and respecting your privacy in compliance with the General Data Protection Regulation (GDPR).
We are Seeca Music Ltd trading as Seeca Artists (“we” or “us”), a company registered in England and Wales. Our registered office is at 4, Mount Mews Hampton TW12 2SH, UK.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org
How do we collect information from you?
We obtain information about when you contact us about representation for yourself or your child or when you enquire about any of our actors, artists, or services we provide.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. If you submit a representation email to us, we will receive your Name, Location, Age, CV and headshot.
How is your information used?
We use your personal data primarily for the purpose of acting for you as your representation. The situations in which we may use your personal data are set out below along with the legal grounds we will rely upon to process your data.
Some of the legal grounds for processing will overlap and there may be several grounds which justify our use of your personal data.
a) The processing of your personal data is necessary for the performance of an agency client agreement or to enable us to take steps at your request prior to entering into an agency client agreement:
- To make a decision about whether we take you on as a client
- Determining the terms of our agency client agreement with you
- To represent you
- To find and put you forward for new projects and engagements
- Keeping you up to date and reporting to you
- To create an artist/performer profile on our casting database to enable us to assess your suitability for new roles and projects; so that we can easily forward your profile onto third parties such as casting directors and producers; transfer your profile onto a third-party casting database, and to find and put you forward for new roles and projects
- Negotiating the terms of your engagement on new projects with third parties including (but not limited to):
- Work benefits and expenses
- Fees, payments and royalties
- The scope of your services
- Working hours, dates of the engagement, place of work and your work environment
- Restrictive covenants
- To negotiate your intellectual property rights, licence fees and royalty payments
- Managing your affairs and servicing contracts
- To collect and receive payments on your behalf, to undertake invoicing, to collect and pay VAT if applicable and to deduct our commissions
- Making arrangements for the termination of any agency client relationship
b) The processing of your personal data is necessary for our legitimate interests of running an agency business:
- Business management and planning
- Dealing with legal disputes involving you and/or our employees
- Equal opportunities monitoring
- For market research and some direct marketing communications
c) To comply with our legal obligations
- Accounting and auditing of our business
- To comply with any obligations under employment law and/or under the Employment Agency Standards]
- For some direct marketing
Change of purpose
We will only use your personal data for those situations listed above, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, where this is required or permitted by law.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example child performance licensing). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law. For example, by a court order or for the purposes of prevention of fraud or other crime.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive communications from us about work opportunities or our services, then you can request to be removed from our mailing list.
We will not contact you for employment opportunities by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: email@example.com
How you can access and update your information
Seeca Artists tries to be as open as we can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation (GDPR). If we do hold information about you, we will:
• give you a description of it;
• tell you why we are holding it;
• tell you who it could be disclosed to; and
• let you have a copy of the information in an intelligible form.
You have the right to ask for a copy of the information Seeca Artists holds about you. Please notify us via email: firstname.lastname@example.org
The accuracy of your information is important to us. If we do hold information about you, you can ask us to correct any mistakes by, contacting us via our email : email@example.com
What should you do if your personal data changes?
You should tell us, so we can update our records. The contact details for this purpose are in this Privacy Notice, otherwise please contact us via our email : firstname.lastname@example.org
For how long do we retain your personal data?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of the agency client agreement and satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Once you are no longer a client of the agency we will only retain your personal data where it is necessary in order to contact you regarding future payments and in order to make those payments.
We will securely destroy all other personal data within 14 working days of your representation coming to an end.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Your right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the Data Controller at Seeca Artists. Once we have received notification that you have withdrawn your consent, we will no longer process your personal data for the purpose or purposes you originally agreed to, unless we have another legal ground for doing so in law.
Data Protection Officer
We have appointed a DPO to oversee compliance with this Privacy Notice. If you have any questions about this Privacy Notice or how we handle your personal data, please contact the DPO. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
Changes to this Privacy Notice
This Policy was last updated in Sept 2023